Many people think that plan activities that they have to do the next day or the
following week is completely useless, a waste of time. These
people tend to manage all activities in their mind and because of this,
often, at the end of the working day or week they realize
who have not accomplished some important things. In reality, schedule work that's almost a lot
as important as making it happen.
There are other people who understand the importance of
planning but they assume this
activity in the strictest sense of the term. They are the ones to plan for
a trip means buying tickets and booking your rental car with
much advance. However, to plan
it doesn't just mean deciding what we're going to do and when, it also means
understand the activity and prepare to face it. It is about making one
smart planning. Taking up the example of the journey, smart planning will include
some tourist excursions in the place of destination and also emergency plans
just in case something goes wrong. Smart planning allows us to do more
and in less time and, more importantly, with less effort. The basic steps to carry out a planning
smart are: 1.
Create an order of priority with the activities. During the day
we have to do many things but not all of them are essential and neither
important. We will have to review the agenda, eliminate all those activities that
they just involve a waste of time and really reorganizing activities
important. 2. Determine when the most time is
adequate for doing things. For each of us there are certain ranges
times of the day during which we are most productive. It is those hours in
where we have a clear mind and in which we are more creative. In short, we will have to
organize our agenda so that important activities coincide
with these moments of the day. Less important activities, like going to the
supermarket, replying to emails or reading the newspaper, you can move
in the hours when productivity decreases. 3.
Anticipating problems. The flexibility for change and the
ability to anticipate difficulties are essential for productivity.
We cannot always follow the planning to the letter, in this case,
we will need to have a contingency plan that allows us to reorganize
activities adapting them to new needs. For example, how many times have you thought about leading to
you finish several businesses but have been interrupted by a huge amount of
extra work? In these cases it is always better to have a plan B that helps us to
be more productive, even if we are not carrying out the activities we had
planned. 4.
Plan a few activities. We must not overload ourselves with things from
Do. We will always have to keep in mind that unforeseen events will arise and that probably
some of these will be urgent. The ideal would be to draw up a list of
less ambitious activities and if the day goes well, it will always be possible
add activities to our program. 5.
Starting the day with an important but easy to do activity. La
first activity we will tackle early in the morning will determine the spirit
of the day. Sometimes when this goes wrong, we feel like we're there
ruined the day, the mood worsens and productivity comes too
negatively conditioned. It is much more effective to choose as the first activity
something simple to do so as to turn it into an incentive.
